Cardross Crematorium Managed Media Service and AV System
Argyll and Bute Council · Scotland · up to £70,000
This tender has closed (deadline was 7 October 2026). Similar contracts are published all the time: see the live supplies & equipment tenders or get alerts so you hear the day the next one lands.
What the buyer wants
Provision of a managed media service and AV system for funeral ceremonies at Cardross Crematorium, requiring a specialist audio-visual provider experienced in the UK Crematoria industry to deliver a comprehensive service including installation, operation, customer support, and licensing.
Argyll and Bute Council is seeking the provision of a Managed Media Service and AV System for funeral ceremonies held at Cardross Crematorium.
The project requires a specialist audio-visual provider with experience in the UK Crematoria industry to administer and manage the specified services.
For full details on specification of requirements, please refer to the attached Tender Document.
Description as published on Public Contracts Scotland: read the official notice.
Services required
- Audio-visual system provision
- Installation and commissioning
- Servicing and maintenance
- Operation of AV equipment at funerals
- Customer support
- Music library management and licensing
- Live streaming and recording management
- Pricing and contract management
- Terms and conditions management
What you will need to show
- Experience in UK Crematoria industry — Supplier must have specialist experience providing audio-visual services within UK Crematoria environments.
- Attend site visit if possible — Bidders are recommended to attend a site visit prior to tender submission to better understand the requirements and site conditions.
Documents to submit
- Tender Document
Lots
- Lot 1 (up to £70,000) — The project brief requires a specialist audio-visual provider with experience in the UK Crematoria industry to administer and manage the following services: 1. An off the shelf solution with a proven track record within a Crematoria environment to include a highly automated process with minimal manual input required from venue staff. 2. Provision, installation, commissioning, servicing and maintenance of all necessary hardware and software on site. 3. Operation of audio, visual, live streaming and recording equipment at 800 plus funeral ceremonies, in line with all Council health and safety guidelines and risk assessments. 4. Dedicated customer support to Venue Staff, Funeral Directors and families. 5. Access to a professional music library from which customers can select music to use during ceremonies, including the management of audio during ceremonies and all licencing required for using the library for live and recorded events. 6. Full management of the audio and visual aspects of ceremonies, including advising customers how to access live streams, and advising those attending in person of the necessary data privacy and security arrangements. 7. Secure provision in suitable formats of recordings of ceremonies to end customers. 8. An itemised price list of all available media services, fixed at each contract anniversary and increasing annually by an agreed indexation. 9. Terms and conditions covering all services set out for funeral directors and customers, including a clear disputes and resolution procedure if service quality is queried or challenged. 10. A statement of all facilities that the Council are required to provide, including power, and site access. For full details on specification of requirements, please refer to the attached Tender Document.. The Council recommends that bidders attend a site visit prior to returning a tender submission. A site visit will be held on Wednesday 16th September 2026 between 12:15 – 2:15pm. If the above date and time is not feasible, please notify the Council via the Public Contracts Scotland Website Question & Answer section.
Key facts
- Buyer: Argyll and Bute Council
- Estimated value: up to £70,000
- Deadline was: 7 October 2026
- Location: Scotland
- Published on: Public Contracts Scotland — read the official notice
- First seen by Tenderoo: 9 September 2026
- CPV: 51611100, 32321200, 50340000
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