390_27 Document Management Solutions
Leicestershire County Council, trading as ESPO · UK-wide · up to £83,333,333
This tender has closed (deadline was 14 October 2026). Similar contracts are published all the time: see the live it & digital services tenders or get alerts so you hear the day the next one lands.
What the buyer wants
Provision of document management solutions including digitisation, off-site storage, and confidential shredding services across seven lots.
ESPO is a public sector-owned professional buying organisation that provides a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions designed to support public sector organisations.
We are establishing a framework to cover the provision document management solutions including digitisation, off-site storage, and confidential shredding of documents.
The Framework is divided into 7 lots.
Please refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders has been extended to 12:00 (12 noon / 12pm) on 14 October 2026.
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via "View Opportunities" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.
How Tenderoo reads it
This is a framework agreement: a place on it puts you on the buyer's approved list, which they call work off from over the term. It is not a single job, and a small firm can hold a place alongside national suppliers.
The notice reads as suitable for a small or medium-sized firm: the scope, value and requirements are within reach of a business of that size.
Services required
- Document management services
- Scanning services
- Storage and retrieval services
- Document management system
- Archiving services
- Records management
- Archive destruction services
- Data services
- Refuse and waste related services
Documents to submit
- Expression of interest
- Tender documents
Lots
- Electronic Document Scanning and Software (up to £83,333,333) — This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training.
- Document Storage and Retrieval Services (up to £83,333,333) — This Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services.
- Total Document Management Solution (up to £83,333,333) — This Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to scope and shape a full document management solution to help customers manage all their documents.
- Enhanced Handling and Security Requirements (up to £83,333,333) — This Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training.
- Confidential On-Site Shredding (up to £83,333,333) — This Lot requires suppliers to provide on-site confidential shredding services.
- Confidential Off-Site Shredding (up to £83,333,333) — This Lot requires suppliers to provide off-site confidential shredding services.
- On-Site and Off-Site High Security Shredding to NPSA Standards (up to £83,333,333) — This Lot requires suppliers to provide high security shredding services to NPSA standards.
Key facts
- Buyer: Leicestershire County Council, trading as ESPO
- Estimated value: up to £83,333,333
- Deadline was: 14 October 2026
- Location: UK-wide
- Published on: Find a Tender
- First seen by Tenderoo: 17 September 2026
- CPV: 72512000, 79999100, 63121000, 48311100, 79995100, 79996100, 92512100, 72300000, 90500000
More live tenders like this
- 23_27 Cleaning Chemicals and Hand Soaps
Leicestershire County Council, trading as ESPO · up to £7m · closes in 7 days - 273_27 Office Machines and Office Ergonomic Equipment
Leicestershire County Council, trading as ESPO · up to £3.3m · closes in 11 days - 79_27(S) Educational One-Piece Classroom Chairs and Other Related Seating Products
Leicestershire County Council, trading as ESPO · up to £1m · closes in 17 days - UEFA EURO 28 Birmingham Host City - Festival Development
Birmingham City Council · West Midlands · up to £320k · closes today - CT1845 Film and Photography Services Framework Agreement
The City of Edinburgh Council · Scotland · up to £160k · closes in 3 days
Every live tender from Leicestershire County Council, trading as ESPO →
More like this
IT & digital services tenders · Consultancy & professional services tenders