Procurement for Communal Cleaning, Grounds Maintenance and Window Cleaning in Central and East of England (Habinteg)(Split into Lots)
Habinteg Housing Association Limited · East of England
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What the buyer wants
Habinteg Housing Association is procuring suppliers to provide communal cleaning, grounds maintenance, and window cleaning services across residential schemes in Central and East England. The opportunity is divided into four lots covering different geographic areas and service combinations. Suppliers must attend mandatory site visits and comply with budget caps. The contract aims to ensure safe, clean, and well-maintained communal environments for residents.
Habinteg Housing Association wishes to appoint one or more Supplier(s) to deliver communal cleaning, window cleaning and grounds maintenance services across its residential schemes in Central and East England.
The services are intended to ensure that communal areas are maintained to an appropriate standard, providing safe, clean and well-maintained environments for residents.
The opportunity has been divided into four Lots, comprising:
- Lot 1: Milton Keynes & Dunstable Grounds Maintenance Services
- Lot 2: Communal Cleaning in Letchworth
- Lot 3: Thetford & Hoveton Grounds Maintenance and Communal Cleaning Services
- Lot 4: Essex & Ipswich Grounds Maintenance, Communal Cleaning and Window Cleaning Services
The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded.
Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier.
Habinteg welcomes bids from suppliers of all sizes, including small and medium-sized enterprises (SMEs), and has structured the opportunity into Lots to encourage competition and maximise opportunities for local suppliers.
Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for. Site visit dates, locations and the registration process are detailed within Schedule 1. Suppliers are responsible for ensuring that they attend all mandatory site visits relevant to their Tender Response. Attendance must be registered no later than 12:00 noon on 30th October 2026.
Habinteg has established Lot-specific and site-specific budget caps as detailed within the relevant Schedule 4 - Pricing Schedule. Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s).
Habinteg is seeking to establish constructive and collaborative relationships with its appointed Supplier(s), working in partnership to deliver high-quality services, achieve value for money and support positive outcomes for residents throughout the Contract Term.
Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract.
Please note that Shared Services for Housing Ltd (SSfH) is acting as the managing organisation and procurement lead on behalf of Habinteg Housing Association for this Tendering Procedure.
How Tenderoo reads it
The notice reads as suitable for a small or medium-sized firm: the scope, value and requirements are within reach of a business of that size.
Services required
- Communal cleaning services
- Grounds maintenance services
- Window cleaning services
What you will need to show
- Mandatory site visit attendance — Suppliers must attend and register for mandatory site visits relevant to the lots they bid for by the specified deadline.
- Pricing within budget caps — Suppliers must ensure their submitted pricing does not exceed the lot-specific and site-specific budget caps detailed in the Pricing Schedule.
Lots
- Milton Keynes & Dunstable Grounds Maintenance Services — Habinteg requires a Supplier to provide grounds maintenance to schemes in Milton Keynes and Dunstable. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 1).
- Communal Cleaning in Letchworth — Habinteg requires a Supplier to provide services to a scheme in Letchworth. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2).
- Thetford & Hoveton Grounds Maintenance and Communal Cleaning — Habinteg requires a Supplier to provide services to schemes in Hoveton and Thetford, Norfolk. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 3).
- Essex & Ipswich Grounds Maintenance, Communal Cleaning and Window Cleaning Services — Habinteg requires a Supplier to provide services to schemes in Ipswich and Essex. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 4).
Key facts
- Buyer: Habinteg Housing Association Limited
- Deadline: 25 November 2026
- Location: East of England
- Published on: Find a Tender
- First seen by Tenderoo: 20 October 2026
- CPV: 77314000, 90911000
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