Procurement for Communal Cleaning and Grounds Maintenance in Northeast England (Habinteg)(Split into Lots)
Habinteg Housing Association Limited · North East
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What the buyer wants
Habinteg Housing Association is procuring communal cleaning and grounds maintenance services across residential schemes in Northeast England, divided into four lots. Suppliers must attend mandatory site visits and adhere to budget caps. The contract aims for high-quality, value-for-money services with collaborative supplier relationships.
Habinteg Housing Association wishes to appoint one or more Supplier(s) to deliver communal cleaning and grounds maintenance services across its residential schemes in Northeast England.
The services are intended to ensure that communal areas are maintained to an appropriate standard, providing safe, clean and well-maintained environments for residents.
The opportunity has been divided into four Lots, comprising:
Lot 1 - Communal Cleaning in the Northeast
Lot 2(a) - Grounds Maintenance in North Shields and Royal Quays
Lot 2(b) - Grounds Maintenance in Stockton, Hemlington and Whinney Banks
Lot 2(c) - Grounds Maintenance in Yarm
The successful Supplier(s) will be expected to provide services to all sites within the Lot(s) awarded.
Suppliers may submit a Tender Response for any or all Lots. Each Lot will be evaluated independently, and there is no restriction on the number of Lots that may be awarded to an individual Supplier.
Habinteg welcomes bids from suppliers of all sizes, including small and medium-sized enterprises (SMEs), and has structured the opportunity into Lots to encourage competition and maximise opportunities for local suppliers.
Suppliers are required to attend a mandatory site visit for the Lot(s) they intend to bid for. Site visit dates, locations and the registration process are detailed within Schedule 1. Suppliers are responsible for ensuring that they attend all mandatory site visits relevant to their Tender Response. Attendance must be registered no later than 12:00 noon on 30th October 2026.
Habinteg has established Lot-specific and site-specific budget caps as detailed within the relevant Schedule 4 - Pricing Schedule. Suppliers must ensure that submitted pricing does not exceed the applicable budget cap(s).
Habinteg is seeking to establish constructive and collaborative relationships with its appointed Supplier(s), working in partnership to deliver high-quality services, achieve value for money and support positive outcomes for residents throughout the Contract Term.
Within the Pricing Schedule, Habinteg has identified the schemes and properties currently requiring service delivery. Should this portfolio require amendment during the Contract Term, including the addition, removal or alteration of schemes, properties or service requirements, this shall be considered the materialisation of a known risk and shall be managed in accordance with the provisions of the Contract.
Please note that Shared Services for Housing Ltd (SSfH) is acting as the managing organisation and procurement lead on behalf of Habinteg Housing Association for this Tendering Procedure.
How Tenderoo reads it
The notice reads as suitable for a small or medium-sized firm: the scope, value and requirements are within reach of a business of that size.
Services required
- Communal cleaning services
- Grounds maintenance services
What you will need to show
- Mandatory site visit attendance — Suppliers must attend and register for mandatory site visits for each lot they bid on by the specified deadline.
- Adherence to budget caps — Suppliers must ensure their pricing submissions do not exceed the lot-specific and site-specific budget caps detailed in the Pricing Schedule.
Lots
- Communal Cleaning in the Northeast — Habinteg requires a Supplier to provide communal to schemes across the Northeast. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 1).
- Grounds Maintenance in North Shields and Royal Quays — Habinteg requires a Supplier to provide grounds maintenance to schemes in North Shields and Royal Quays. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).
- Grounds Maintenance in Stockton, Hemlington and Whinney Banks — Habinteg requires a Supplier to provide grounds maintenance to schemes in Stockton, Hemlington and Whinney Banks. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).
- Grounds Maintenance in Yarm — Habinteg requires a Supplier to provide grounds maintenance to a scheme in Yarm. Further details can be found in the associated tender documents (Schedule 1 and Schedule 2 - Lot 2(Lot 2a, Lot 2b, Lot 2c).
Key facts
- Buyer: Habinteg Housing Association Limited
- Deadline: 25 November 2026
- Location: North East
- Published on: Find a Tender
- First seen by Tenderoo: 20 October 2026
- CPV: 77314000, 90911000
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