YPO - 001117 Fleet Management DPS
YPO · UK-wide · up to £500,000,000
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What the buyer wants
YPO is establishing a Dynamic Purchasing System (DPS) for fleet management services to support public sector organisations, including various specific service categories such as route management, driver risk management, managed stores, fleet workshops, vehicle disposal, vehicle asset management, vehicle washing, roadside assistance, PCN management, vehicle livery, and driver training.
YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for
the provision of Fleet Management. The DPS is designed to meet the needs of all public
sector organisations which includes YPO’s internal requirements and any of YPO’s wholly
owned associated or subsidiary companies.
How Tenderoo reads it
This is a dynamic purchasing system (a dynamic market under the Procurement Act): suppliers can apply to join at any point while it runs, and work is awarded in rounds to the members. A missed deadline is not the end of it.
The notice reads as suitable for a small or medium-sized firm: the scope, value and requirements are within reach of a business of that size.
Services required
- Transport services (excl. Waste transport)
- Fleet management, repair and maintenance services
- Road transport services
- Vehicle-fleet management services
What you will need to show
- Cloud-based solution capability — Suppliers must be able to supply, implement and support cloud-based solutions for certain lots unless otherwise requested by the customer.
- Route and transport planning solution — Suppliers must provide a route and transport planning solution that optimises routes, travel distance, and delivery times, with amendable tasks and priorities while en route.
- Driver risk management system — Suppliers must provide a driver risk management system that can be implemented and supported.
- Stores management and logistics services — Suppliers must manage day-to-day supply chain, including receiving, protecting, issuing, replenishing materials, product selection, van stock management, delivery, emergency services, and stock auditing.
- Fleet and managed workshops services — Suppliers must provide services including site provision, vehicles/equipment, operatives, ancillary and support services as specified.
- Managed workshops services — Suppliers must provide service provision, site and services, operatives, and ancillary and support services.
- Vehicle and vehicle accessory disposal services — Suppliers must provide disposal services for vehicles and related accessories.
- Vehicle asset management system — Suppliers must provide a vehicle asset management system meeting customer requirements such as driver identification, temperature monitoring, vehicle inspections, compliance audits, MOT/service planning, repair centre and supply chain management.
- Wash bay installation and maintenance — Suppliers must install wash bays with specified features including volume/pressure options, temperature control, lance/brush options, drainage compliant with government regulations, and full compliance with site specifications.
- Nationwide breakdown, roadside assistance and recovery service — Suppliers must provide 24/7 nationwide home start and roadside recovery services for breakdowns.
- PCN management and driving licence checks — Suppliers must manage PCN costs and reductions and provide a system to authorise driving licences, preferably cloud-based.
- Vehicle livery supply, application and removal — Suppliers must supply, apply, and remove vehicle livery with consultation, offer full/partial wraps, provide a 3-year lifespan guarantee, and maintain a single point of contact.
- Driver training and CPC courses — Suppliers must provide various driver training courses including assessments, refresher courses, advanced training, and speed awareness.
Lots
- Route Management — The supplier must be able to supply, implement and support a suitable Route and Transport Planning Solution with aim to improve the contracting authorites optimisation. The solution should be cloud based unless otherwise requested by the customer. The solution should automatically generate a route plan, optimise travel distance, and provide a timeframe for delivery/arrival. Within this, tasks and priorities must be amendable whilst ‘on route’.
- Driver Risk Management — The supplier must be able to supply, implement and support a suitable Driver Risk Management system. The solution should be cloud based unless otherwise requested by the customer.
- Managed Stores — Day to Day supply chain management, distribution and delivery. • Stores management and logistics – receiving, protecting/monitoring, issuing, and replenishing materials and planning and controlling the movement of materials. • Product selection – evaluating and selecting the most suitable products for the stores • Van stock: including imprest van stock plus lock boxes. Receiving, protecting/monitoring, issuing, and replenishing materials for each van to enable employees to carry out their roles. • Delivery to operative either to van or designated site • Out of hours (emergency services) service – service and specific hours to be specified by each customer at further competition stage. • Collection of parts/stock by operatives as and when required – auditing stock
- Fleet & Managed Workshops — Part I: Provision of Service Part II: Provision of Site and Services Part III: Provision of Vehicles/Equipment Part IV: Operatives Part V: Provision of Ancillary and Support Services
- Managed Workshops — Provision of Service Provision of Site and Services Operatives Provision of Ancillary and Support Services
- Vehicle and Vehicle Accessory Disposal — This category is to provide disposal services for vehicles and vehicle related accessories.
- Vehicle Asset Management — The supplier must be able to supply, implement and support a suitable Vehicle Asset Management System. The solution should be cloud based unless otherwise requested by the customer. The system must meet customer requirements, which may include: - Driver identification - Temperature monitoring - Vehicle inspection services - Compliance audits - MOT and service preparation and planning - Repair centre management - Supply chain management
- Corporate Vehicle Washing — The supplier must be able to install a wash bay at the location requested by the Contracting Authority. The supplier must provide a wash bay area that includes: - A variety of volumes and pressures - A wash system built to the height and length as requested by the customer. - Hot and cold temperatures - Lance / brush options - System servicing - Sufficient drainage in line with government regulation - Full compliance with site specifications and standards
- Breakdown, Roadside Assistance and Recovery Services — The supplier is to provide a nationwide service that includes home start and roadside recover in the event of a breakdown. The service must be available to the contracting authority 24/7 (00:00am - 23:59pm 365 days per year).
- PCN Management & Driving Licence Checks — PCN Management: The supplier will be responsible for managing all costs associated with PCN and reducing PCNs. Driving Licence Checks: The supplier should provide a system that authorises all driving licences. The solution should be cloud based unless otherwise requested by the customer.
- Vehicle Livery — The supplier is responsible for the supply, application and removal of vehicle livery as determined by the contracting authority. The supplier should be able to facilitate full and partial wraps of vinyl lettering and design on types of fleet. The supplier must have a consultation with the customer to understand the requirements, volume and timescales. Suppliers may be able to provide other types of livery, including but not limited to magnetic (removable) livery. The supplier must have a 3-year lifespan guarantee, unless agreed otherwise with the contracting authority. Any flaws in livery within the guarantee period must be rectified by the supplier where the damage isn’t at the fault of the customer. The customer should have a single point of contact throughout the lifetime of the contract.
- Driver Training / CPC — II.2.4) Description of the procurement Training that falls within this category including (but not limited to) courses such as: - Basic Driver Assessment – Car, Van or SUV - Commercial Vehicles - 4x4 Off Road - 4x4 Off Road Refresher - Advanced Driver Assessment - Initial Course - Refresher Course - Basic Motorcyclist - Advanced Motorcyclist - Initial Course - Refresher Course - Standard Driver Assessment - Initial Course - Refresher Course - Standard Motorcyclist Assessment - Motorcycle Escort - Initial Course - Refresher Course - Speed Awareness
Key facts
- Buyer: YPO
- Estimated value: up to £500,000,000
- Deadline: 23 February 2029
- Location: UK-wide
- Published on: Find a Tender
- First seen by Tenderoo: 8 September 2026
- CPV: 60000000, 50111000, 60100000, 50111100
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