Provision of Design and Technology Machinery Safety and Local Exhaust Ventilation (LEV) Examination Services
Caerphilly County Borough Council · Wales · up to £60,000
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What the buyer wants
Provision of statutory inspection, examination, testing, certification and reporting services for Design and Technology machinery and Local Exhaust Ventilation systems in maintained schools and educational establishments in Caerphilly County Borough to support compliance with health and safety regulations.
Caerphilly County Borough Council ("the Authority") invites tenders from suitably qualified and experienced Providers for the provision of statutory inspection, examination, testing, certification and reporting services relating to Design and Technology (D&T) machinery and Local Exhaust Ventilation (LEV) systems located within maintained schools and educational establishments across Caerphilly County Borough.
The services are required to support the Authority's compliance with statutory health and safety obligations, including but not limited to:
- The Control of Substances Hazardous to Health Regulations 2002 (COSHH)
- The Provision and Use of Work Equipment Regulations 1998 (PUWER)
- Relevant Health and Safety Executive (HSE) guidance
- BS 4163:2021+A1:2022 Health and Safety for Design and Technology in Educational and Similar Establishments
- Building Bulletin 81 (BB81)
The successful provider(s) will undertake annual inspections, examinations, testing, certification and reporting activities, together with the identification and reporting of compliance and non-compliance issues.
The Tender is divided into three Lots as stipulated above. Bidders may submit a tender for Lot 1, Lot 2 or 3. The Authority recognises that some Bidders may only have capability and capacity to deliver one specialist service area, whilst others may be able to provide both service elements.
The Authority reserves the right to award the contract on the most cost-effective option to the Authority by evaluating Lot 1 and Lot 2 against the aggregated outcome of Lot 3. The contract may be awarded to two separate bidders under Lot 1 and Lot 2 or to one bidder under Lot 3.
Bidders tendering for both lots may be able to offer a discounted price if awarded both lots and have the opportunity to add a discounted value (if applicable) within the pricing schedule. This will include any discounted rates or other commercial efficiencies that may be achieved through the provision of a combined service under a single contract arrangement.
How Tenderoo reads it
The notice reads as suitable for a small or medium-sized firm: the scope, value and requirements are within reach of a business of that size.
Services required
- Machinery-inspection services
- Technical inspection and testing services
- Inspection of ventilation system
- Ventilation consultancy services
What you will need to show
- Compliance with health and safety law — Supplier must comply with statutory health and safety obligations including COSHH, PUWER, HSE guidance, and relevant standards for educational establishments.
- Experience and qualifications for statutory inspection and testing — Supplier must be suitably qualified and experienced to perform statutory inspection, examination, testing, certification and reporting services for D&T machinery and LEV systems in educational settings.
- Ability to provide annual inspections and reports — Supplier must be able to undertake annual inspections, examinations, testing, certification and reporting activities including identification and reporting of compliance and non-compliance issues.
Lots
- Local Exhaust Ventilation (LEV) Examination and Testing (up to £30,000) — This lot comprises the annual statutory inspection, examination, testing and certification of LEV systems and associated extraction equipment including, but not limited to: - Wood dust extraction systems - Fume extraction systems - Welding extraction systems - Spray booths - Electrostatic filters - Science laboratory fume cupboards The scope includes thorough examination and testing, visual inspections, performance testing and the provision of detailed inspection reports and test certificates.
- Design and Technology Machinery Safety Examination and Testing (up to £30,000) — This lot comprises the annual inspection, examination, testing and reporting of Design and Technology machinery, ancillary equipment and associated safety systems including, but not limited to: - Bandsaws - Circular saws - Lathes - Pillar drills - Planer thicknessers - Disc and belt sanders - Grinders - Kilns - Spray booths - Dust extraction systems - Welding equipment - Associated guarding, braking systems and emergency stop controls The service must assess compliance with PUWER and relevant educational workshop safety requirements.
Key facts
- Buyer: Caerphilly County Borough Council
- Estimated value: up to £60,000
- Deadline: 10 November 2026
- Location: Wales
- Published on: Find a Tender
- First seen by Tenderoo: 20 October 2026
- CPV: 71631100, 71630000, 71315410, 71321400
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