Live tender

Professional Estate Management Services Framework

National Records of Scotland · Scotland · up to £4,000,000

What the buyer wants

National Records of Scotland and partner organisations seek suppliers for a 4-year framework providing professional estate management services focused on conservation and specialist archival storage for historic and listed buildings.

National Records of Scotland (NRS) operates across an estate comprising five buildings, four of which are located in Edinburgh (three being Category ‘A’ listed) and one in Dumfries. The historic and cultural significance of these assets requires the engagement of suppliers with demonstrable expertise in conservation led estates services and operational, specialist archival storage facilities and a clear understanding of the statutory, technical and professional requirements associated with working within protected and sensitive environments. Such services are critical to ensuring that NRS can continue to fulfil its role as custodian of Scotland’s records, while maintaining safe, compliant and functional accommodation for collections, staff and, where applicable, members of the public.

NRS shares many common estate management challenges and requirements with other Scottish Government sponsored organisations, including Historic Environment Scotland and the Royal Botanic Garden Edinburgh. Each partner organisation is responsible for the stewardship of nationally important, and in many cases listed or protected, operationally specialist buildings, landscapes and collections. These estates require a consistent, high quality and conservation focused approach to professional services, delivered by suppliers with proven experience of working within complex heritage environments.

NRS has invited partner organisations to establish a joint Framework Agreement for professional estates services. The framework aims to secure access to a suitably skilled and diverse supply base with specialist technical and conservation expertise, reduce duplication of procurement activity, and provide a compliant, efficient and flexible mechanism through which participating organisations can call off services as required. This collaborative approach is intended to support value for money, improve service quality and resilience, and ensure that all organisations are able to discharge their custodial responsibilities effectively and sustainably over the life of the framework.

Services that may be called off under the Framework include (but are not limited to):

Multi disciplinary technical and design services (including architectural and engineering);

Conservation led consultancy for listed and historic buildings;

Support to in house estates and facilities teams, including specialist advice and surveys;

Project and construction management;

Health and safety, fire safety, asbestos surveys and management and water safety (including legionella) services;

Planned maintenance planning, inspections, condition surveys and compliance support.

Description as published on Find a Tender: read the official notice.

How Tenderoo reads it

This is a framework agreement: a place on it puts you on the buyer's approved list, which they call work off from over the term. It is not a single job, and a small firm can hold a place alongside national suppliers.

The notice reads as suitable for a small or medium-sized firm: the scope, value and requirements are within reach of a business of that size.

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