BF1085 Fuel Monitoring System
Bedfordshire Fire & Rescue Authority · East of England · up to £50,000
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What the buyer wants
Bedfordshire Fire and Rescue Authority seeks a supplier to provide and install a cloud-based Fuel Monitoring System across six sites with bunkered diesel fuel stations to enable real-time monitoring, auditability, and automated fuel management for their fleet vehicles.
Bedfordshire Fire and Rescue Authority is inviting suitable qualified organisations to bid for a modern, fit for purpose self-managed cloud-based Fuel Monitoring System.
Bedfordshire Fire and Rescue Authority operate six (6) sites with bunkered diesel vehicle fuel stations, three of which contain dual tanks. The sites are located within the county of Bedfordshire: Fire Headquarters Kempston (2 tanks / 1 dispenser), Bedford Fire Station (2 tanks / 2 dispensers), Stopsley Fire Station (1 tank / 1 dispenser), Luton Fire Station (2 tanks / 2 dispensers), Leighton Buzzard Fire Station (1 tank / 1 dispenser) and Dunstable Fire Station (1 tank / 1 dispenser).
The objectives are to:
• Provide real-time monitoring of six bunkered fuel site and eight fuel dispensers
• Enable full auditability of fuel usage
• Reduce human error in recording and reporting as a result of manual processes
• Provide accessible management information across the organisation
• Support automated fuel reordering and monitoring
• Enable all BFRS vehicles to access bunkered fuel with appropriate recording mechanisms
• Improve overall fleet fuel management, including non-bunkered fuel users
The high level requirements include but are not limited to:-
• Installation of Electronic Fuel Capacity Gauges and an Electronic Fuel Monitoring System at each fuelling station.
• The information gathered at each fuelling station will be cloud based and be accessed from PCs at BFRA Headquarters Workshops for analysis.
• The Fuel Monitoring System must provide relevant monitoring information.
• The Fuel Monitoring should, where technically possible, be compatible with the existing High/Low level alarms.
• The system must record the mileage of the vehicle as well as the vehicle registration, time of refuelling, and quantity of fuel dispensed into the vehicle.
How Tenderoo reads it
The notice reads as suitable for a small or medium-sized firm: the scope, value and requirements are within reach of a business of that size.
Services required
- Installation of electronic fuel capacity gauges and monitoring system
- Provision of a cloud-based fuel monitoring platform accessible from headquarters
- Recording and reporting of vehicle mileage, registration, refuelling time, and fuel quantity
What you will need to show
- Provide a cloud-based fuel monitoring system — Supplier must provide a cloud-based system that collects and allows access to fuel monitoring data from multiple sites.
- Install electronic fuel capacity gauges and monitoring system — Supplier must install electronic fuel capacity gauges and a fuel monitoring system at each fuelling station.
- System must record vehicle mileage, registration, refuelling time, and fuel quantity — The system should capture detailed refuelling data including vehicle mileage, registration number, time, and amount of fuel dispensed.
Lots
- Lot 1 (up to £50,000)
Key facts
- Buyer: Bedfordshire Fire & Rescue Authority
- Estimated value: up to £50,000
- Deadline: 15 October 2026
- Location: East of England
- Published on: Find a Tender
- First seen by Tenderoo: 17 September 2026
- CPV: 42122180, 42124211, 63712600
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